Behind the Scenes: the Crucial Role of the Basecamp Manager

The Role of the Basecamp Manager at Arctic Adventure

In addition to the Arctic Adventure team on the ice cap, there is also a support team active in the Netherlands, including a Basecamp Manager. Today, you won’t hear Henk-Jan’s voice from the ice, but mine, Wouter. As Basecamp Manager, I support the team from the Netherlands. In 2023, I crossed the ice cap with Henk-Jan and Arctic Adventure, and for the 2025 team, I will fulfill the role of Basecamp Manager.

The Daily Tasks of a Basecamp Manager

For a month, I’m busy with various small tasks, such as providing weather updates and handling logistics. I check whether there is contact with the team and if they are making logical movements. In case of problems, I try to find solutions remotely with Henk-Jan. Weather updates are essential here; it’s important to know what weather the team can expect.

Weather Forecasts and Planning

We use data from windy.com as the basis for weather forecasts. This comprehensive website calculates the expected weather conditions worldwide per location. We have plotted the team’s route in Windy and set up dozens of virtual checkpoints along that route. Based on this, I compile messages that the team receives in the evening. These messages contain raw data on temperature, wind speed, gusts, wind direction, cloud cover, and precipitation. Additionally, I create a descriptive message with details about the weather conditions, such as unexpected changes in wind direction. This is crucial for the team’s navigation. Looking more than three days ahead is not useful, according to Dirk van As, our supporting meteorologist.

Communication and Support

In addition to weather forecasts, I, along with Ingrid, Henk-Jan’s wife, monitor the Arctic Adventure mailbox. I am the point of contact for the team members’ relatives in case of questions or problems. The team must also always report to the JRCC (Joint Rescue Coordination Center) when they depart or arrive on the ice cap. Daily, I share weather updates and details in a group chat with Dirk and our expedition doctor, Maybritt Kuypers. This keeps the entire support team informed.

Preparation for Arrival

When the team approaches the edge of the ice cap, I check for any specifics on the route via satellite images. I consult with Chris, our local contact, about any recent information on polar bears in the area. Although they usually don’t occur there, it’s good to be prepared. Chris ensures he knows who is at the edge of the ice cap to pick them up and provide shelter. I also arrange for flights to be ready for their return to Europe or America. It’s incredibly enjoyable to provide this support remotely and be involved with the team daily without Henk-Jan having to worry about it.

Photo: Marijke, Volkert, and Wouter at a weather station that Dirk placed in Greenland during the 2023 expedition